Lincoln Parent Teacher Organization Board Roles
Lincoln School PTO President(s) Description
Leadership – Maintain Vision/ Mission of PTO
Serve as point of initial contact for Principal, Teachers, PTO members, parents, and community leaders
Bring topics to Board meetings and PTO meetings (concerns, requests, etc.)
Work with Board to verify objectives align with PTO vision/ mission
Schedule, prepare agenda, and lead monthly PTO Board meeting & Meet with Principal monthly
Attend yearly Melrose PTO Inc. meeting
Optional: attend monthly City-Wide PTO meeting with Lincoln City-Wide liaison
Communication
Monitor and respond to emails delivered to ptoatlincolnmelrose@gmail.com
Work with Secretary(ies) to send meeting minutes and other email announcements
Fundraising & Events
Manage Annual Appeal (draft letter and oversee mailing)
Work with Board and Principal to finalize yearly calendar of events
Work with Treasurers and the Board to finalize annual budget; communicate to event managers
Work with Enrichment Coordinators to ensure in-school experiences align with mission/ vision and budget
Reserve space with DPW and sign custodial contracts for events & Oversee finances and verify compliance
Lincoln School PTO Vice President/PR Coordinator(s) Description
Work with Social Media team to post events/ announcements and monitor/ respond to Facebook messages
Keep kiosks at school up to date
Act as a liaison between PTO Board and event chairs/sub-committees for specific events
Participate in planning, calendar, and budget processes
Assist other Board members as needed and Volunteer at events when possible
Provide information for Principal newsletter
Provide and generate content and information for PTO newsletter
Optional: attend monthly City-Wide PTO meeting with Lincoln City Wide Liaison
Lincoln School PTO Treasurer(s) Description
Work with the Board to create & finalize annual budget; communicate to event coordinator(s).
Coordinate with event coordinators for budgets, cash boxes and deposits before/after events.
Payables – writing checks for teacher reimbursement, events, supplies, field trips, library, etc. as requested.
Monthly bank account reconciliation & submission to the Melrose PTO Inc.
Annual Custody Statement & Year-end financials sent to PTO Inc. by July 15th each year.
Maintaining books in PTO Manager and keeping them up to date so we have accurate #s to make Board decisions.
Volunteer at events when possible.
Lincoln School PTO Secretary(ies) Description
Maintain email lists: volunteer and others for library volunteers, families, teachers and staff
Provide all email communications: Upcoming events, Agenda & Meeting minutes, volunteer opportunities
Maintain files for Google Documents for Budget, Event documents, Calendars, Agendas, Minutes
Provide access or create Sign Up genius for volunteer opportunities
Meeting Minutes: Notation taken during meeting events, format final record of the meeting to be shared
Act as a liaison between PTO Board and event chairs/sub-committees for specific events
Participate in planning, calendar, and budget processes
Assist other Board members as needed and Volunteer at events when possible
Lincoln School PTO Enrichment Chair Description
The Enrichment Chair will work to research and arrange high quality programs that enhance and enrich the school curriculum. These activities take place during the school day. The chair will coordinate enrichment activities for all grade levels. Specific goals include:
Lincoln Diversity Equity and Inclusion Representative
A brand new position last year, the PTO is looking for someone to continue building and expanding this role with us. We anticipate this role evolving and growing over the coming years as we begin to include it in more of our PTO activities at Lincoln. For a full description of where we see this position eventually going.
Register to Volunteer at Lincoln